Vendor Invoice

Enter or select an active company. This is the company responsible for the document. This company records the liability for the vendor's invoice.

If a value has been entered in Original Voucher for Correction, then this will display the source company from the original voucher.

Enter a unique document number to identify this document.
This field automatically prepopulates and be read-only if an auto-counter has been defined for this type of document.

Select if the voucher is for an Employee or a Vendor.

Enter or select an active employee or vendor associated with the vendor invoice. The selection in EVC Type defines if employees or vendors are available in this field.

This field includes the primary vendor account number.

Enter or select the voucher currency. This defaults to the currency of the vendor or employee.

Enter text to further describe the nature of the transaction beyond the typical posting data. When the general ledger and subsidiary records are created, this description is used as the financial description for each line item unless overridden in the Line Items area.

Enter an invoice number. This will be a number provided by the employee or vendor and will typically be the vendor's invoice number.

Enter or select the invoice date. This date will be provided by the employee or vendor and will typically be the vendor's invoice date.

Enter or select the date the vendor invoice is due for payment.

This field defaults to the Invoice Date. If the Project field is populated, this date is changed to the Invoice Date plus the Due Days value defined on any active Project Vendor Payment Terms document.

Enter the total value of the vendor invoice including tax.

Enter or select employee or vendor payment routing associated with this vendor invoice.

This field includes the vendor account number.

Enter or select a vendor invoice type with an active status. When type changes and a reviewer group exists in type, then vendor invoice reviewer group is set to the type reviewer group.

Enter or select a reviewer group. The employees that belong to a Reviewer Group will be added as Reviewers on the document. If the reviewer group changes, then the existing reviewers will be updated.

Reviewers that have not made a decision and that do not exist in the selected Reviewer Group will be removed. Reviewers that made a decision will remain unchanged.

Enter information to further explain the vendor invoice.

Enter or select the project. This is an optional field for determining which project the voucher is associated with for reporting purposes, or for checking to see if a Project Vendor Payment Terms document exists, which overrides any other Vendor Payment Terms assigned to that voucher.

Enter or select an active Employee to be a reviewer from the Reviewer Group above. Reviewer may be changed or removed.

Note: Reviewer can only appear once within the list of reviewers.

Reviewers may enter or select an active Decision.

Enter information to further explain the vendor invoice decision.

Displays setting from Vendor Invoice Decisions based on the Decision selected.

Select this to indicate when the vendor invoice moves forward in the workflow, it will move to the Pending Review state and display in the selected Reviewer's To Do pane.

Displays setting from Vendor Invoice Decisions based on the Decision selected.

Displays the automatically generated sequence number that identifies the transaction.

Enter or select the transaction date. This date is used when the transaction is posted to the general ledger and subsidiaries. The default is the Document Date.

Enter or select the company. The default is the Source Company.

Only the Source Company or active companies that are in an established intercompany relationship with the Source Company can be selected. Additionally, if a project is selected for the line item, only companies that are authorized to work on the project can be selected.

Enter or select the account. Only active accounts that belong to the line item's Company and match the following criteria can be selected:

• Accounts with an Asset or Expense account type, the subsidiary type set to None, and the posting type set to Chargeable Task, Non-Chargeable Task, or Non-Project.
• Accounts with a Liability account type and the subsidiary type set to None.

When the line item's Project and Task contain values, accounts must match the following additional criteria:

• If the task's effective revenue rule is NC, then the account's posting type must be Non-Chargeable Task.
• If the task's effective revenue rule is not NC, then the account's posting type must be Chargeable Task

When the line item's Project contains a value and Task is empty, accounts must match the following additional criteria:

• If the project has any active, non-chargeable tasks, then the posting type must be Non-Chargeable Task.
• If the project has any active, chargeable tasks, then the posting type must be Chargeable Task.

Enter or select the project. This field is only available when the line item's Account has a posting type of Non-Chargeable Task or Chargeable Task.

When the line item's Account contains a value, projects must match the following additional criteria:

• If the account has a posting type of Non-Chargeable Task, then the project must have active, non-chargeable tasks.
• If the account has a posting type of Chargeable Task, then the project must have active, chargeable tasks.

When the line item's Company and/or Organization contain a value, only projects where the company and organization are authorized for regular expenses are allowed.

Enter or select a task. Only active tasks that are eligible for input, belong to the line item's Project, and match the following criteria can be selected:

When the line item's Company and/or Organization contain a value, only tasks where the company and organization are authorized for regular expenses are allowed.

When the line item's Account contains a value:

• If its posting type is Non-Chargeable Task, then the task's Effective Revenue Rule must be Non-chargeable (NC).
• If its posting type is Chargeable Task, then the task's Effective Revenue Rule cannot be Non-chargeable (NC).

Enter or select the organization. Only active organizations that belong to the line item's Company can be selected.

When the line item's Project contains a value, only organizations that are authorized to work on the project can be selected.

Enter the charge amount to distribute to the line item's account.

This field contains a value when purchase order line item category is quantity or when payable vendor is not the vendor invoice vendor.

Amount should be calculated as Quantity x Price when purchase order line item category is quantity.

Enter text to further describe financial information about the line item beyond the typical posting data. If no description is entered, the Financial Description entered in the General area is used. This description is available in financial reporting.

Enter text to further describe project information about the line item beyond the typical posting data. This field is available only if the line item's Account has a posting type of Chargeable or Non-Chargeable Task. This description is available in project reporting.