Journal Entry

Enter or select an active company. This is the company responsible for the document.

Enter or select any active input document suffix that is available for the current document type. This can be used in reports to select or sort documents.

Enter a unique document number to identify this document.
This field automatically prepopulates and be read-only if an auto-counter has been defined for this type of document.

The available dates are determined by the Financial Input Date Validation fields in Global Settings. For example, if the Days Before Current Date and Days After Current Date are both set to 3 and today's date is 5/31/2023, only 5/28/2023 - 6/3/2023 are available for selection from the calendar. Dates that fall outside of the validation range are unavailable.

Select if the entry needs to be reversed on a future posting date. If this item is selected, this process creates a new Journal Entry document by copying the current document and negating the related amounts; and posts appropriately to the general ledger detail.

Enter or select the posting date when the journal entry should be reversed. This field is enabled and required when the Reverse Entry checkbox is selected.

The reversal posting date must allow journal entries as a regular input, its posting period must be in an Open or Pending Close stage, and the date must be later than the selected Posting Date for the current journal entry.

A required field that by default is set to the Document Date. This date can be changed to define a date other than the Document Date for which the currency conversion should be based.

The available dates are determined by the Financial Input Date Validation fields in Global Settings. For example, if the Days Before Current Date and Days After Current Date are both set to 3 and today's date is 5/31/2023, only 5/28/2023 - 6/3/2023 are available for selection from the calendar. Dates that fall outside of the validation range are unavailable.

Displays the currency code and name of the Source Company of the associated input document.

The currency exchange rate which will be used to convert from Document Currency to Source Company Currency unless a Force Rate is entered.

Displays the allowable percent for which the Initial Rate is capable of differing from a manually entered Force Rate.

Denotes that a Force Rate is to be applied on the document and upon selection enables the Force Rate field.

Enter or select the transaction date. This date is used when the transaction is posted to the general ledger and subsidiaries. The default is the Document Date.

The available dates are determined by the Financial Input Date Validation fields in Global Settings. For example, if the Days Before Current Date and Days After Current Date are both set to 3 and today's date is 5/31/2023, only 5/28/2023 - 6/3/2023 are available for selection from the calendar. Dates that fall outside of the validation range are unavailable.

Enter or select the company. The default is the Source Company.

Only the Source Company or active companies that are in an established intercompany relationship with the Source Company can be selected.

Enter or select the account. Only active accounts that belong to the line item's Company and match the following criteria can be selected:

• Accounts with an Asset account type and the subsidiary type set to Cash, Intercompany Receivable, Intercompany Work In Progress, Other Receivable, Project Receivable, Tax, or Work in Progress.
• Accounts with an Asset or Expense account type, the subsidiary type set to None, and the posting type set to Chargeable Task, Non-Chargeable Task, or Non-Project.
• Accounts with a Liability account type and the subsidiary type set to None, Accounts Payable, Intercompany Payable, or Tax.
• Accounts with a Revenue or an Equity account type.

When the line item's Project and Task contain values, accounts must match the following additional criteria:

• If the task's effective revenue rule is NC, then the account's posting type must be Non-Chargeable Task.
• If the task's effective revenue rule is not NC, then the account's posting type must be Chargeable Task

When the line item's Project contains a value and Task is empty, accounts must match the following additional criteria:

• If the project has any active, non-chargeable tasks, then the posting type must be Non-Chargeable Task.
• If the project has any active, chargeable tasks, then the posting type must be Chargeable Task.

Enter or select the project. This field is required when the line item's Account has a subsidiary type of Project Receivable or Work in Progress or a posting type of Chargeable Task or Non-Chargeable Task.

When the line item's Account contains a value, projects must match the following additional criteria:

• If the account has a posting type of Non-Chargeable Task, then the project must have active, non-chargeable tasks.
• If the account has a posting type of Chargeable Task, then the project must have active, chargeable tasks.
• When the line item's Company and/or Organization contain a value, only projects where the company and organization are authorized for regular expenses are allowed.

If the account has a subsidiary type of Project Receivable or Work in Progress, the project must be active with the same currency as the document.

Enter or select a task. Only active tasks that are eligible for input, belong to the line item's Project, and match the following criteria can be selected:

In addition, when the line item's Company and/or Organization contain a value, only tasks where the company and organization are authorized for regular expenses are allowed.

When the line item's Account contains a value:

• If the posting type is Non-Chargeable Task, then the task's Effective Revenue Rule must be Non-chargeable (NC).
• If the posting type is Chargeable Task, then the task's Effective Revenue Rule can not be Non-chargeable (NC).

Enter or select the organization. Only active organizations that belong to the line item's Company can be selected.

When the line item's Project contains a value, only organizations that are authorized to work on the project can be selected.

Select if the journal entry is for an Employee, a Vendor, or a Client.

The available selections are dependent on the line item's Account:

• Employee is available unless the line item's Account subsidiary type is Project Receivable or Work in Progress.
• Vendor is available unless the line item's Account subsidiary type is Project Receivable, Other Receivable, or Work in Progress.
• Client is available unless the line item's Account subsidiary type is Accounts Payable.

Enter or select an active employee, vendor, or client associated with the journal entry. The selection in EVC Type defines if employees, vendors, or clients are available in this field.

Enter the document number associated with the line item. By default the journal entry's Document Number is entered.

If the line item is a correction to an existing document, enter the original document number. For example, when a voucher is corrected, enter the original voucher number.

Enter an external reference number. This will be a number provided by the employee, vendor, or client. For vouchers, this will typically be the vendor's invoice number. For a deposit of a client's check, it will typically be the check number.

Enter or select the external reference date. This will be a date provided by the employee, vendor. or client. For vouchers, this will typically be the vendor's invoice date. For a deposit of a client's check, it will typically be the check date.

The available dates are determined by the Financial Input Date Validation fields in Global Settings. For example, if the Days Before Current Date and Days After Current Date are both set to 3 and today's date is 5/31/2023, only 5/28/2023 - 6/3/2023 are available for selection from the calendar. Dates that fall outside of the validation range are unavailable.

Enter or select a payable summary instance. This is used to correct an existing payable summary instance (e.g. voucher). The available selections are limited to those that match the line item's Company and Account.

This field is available when the line item's Account has a subsidiary type of Accounts Payable or Intercompany Payable.

When a payable summary instance is selected, the EVC Type, Employee / Vendor / Client, Payment Routing, Internal Reference Number, External Reference Number, and External Reference Date fields are updated to match the values on the payable summary instance.

Enter or select a receivable summary instance. This is used to correct an existing receivable summary instance (e.g. bill). The available selections are limited to those that match the line item's Company and Account.

This field is available when the line item's Account has a subsidiary type of Project Receivable, Other Receivable, or Intercompany Receivable.

When a receivable summary instance is selected, the EVC Type, Employee / Vendor / Client, Project, Internal Reference Number, and Bill Term fields are updated to match the values on the receivable summary instance.

Enter or select a work in progress summary instance. This is used to correct an existing work in progress instance. The available selections are limited to those that match the line item's Company and Account.

This field is available when the line item's Account has a subsidiary type of Work in Progress.

When a work in progress summary instance is selected, the Project is updated to match the values on the work in progress instance.

Enter or select the payment routing of the Employee / Vendor / Client. This determines the employee or vendor mailing address. The available selections are limited based on your selection in Employee / Vendor / Client.

This field is available when the line item's Account has a subsidiary type of Accounts Payable.

Enter or select an active bill term. This determines the client's billing address and payment terms.

This field is available when the line item's Account has a subsidiary type of Project Receivable.