Bill

Enter or select the account to use for receivable entries posted to the general ledger. Only active accounts where the subsidiary type is Intercompany Receivable, Project Receivable, or Other Receivable are available.

Enter or select the organization to use for receivable entries posted to the receivable account in the general and subsidiary ledgers. The organization must belong to the Source Company.

This is typically the Balance Sheet Organization defined for the Source Company.

Enter or select the account to use for retainage entries posted to the general ledger and subsidiaries. Only accounts with the Retainage option selected are available.

This field is available when the Receivable Account has a Project Receivable subsidiary type.

This field is required when there is a Retainage Amount.

Enter or select any active input document suffix that is available for the current document type. This can be used in reports to select or sort documents.

Enter or select the document date. The default is the current date.

This date and the Client Payment Terms are used to determine the Bill due date.

Select if the bill is for an Employee or a Client.

When the Receivable Account has a Project Receivable subsidiary type, Client is selected.

Enter or select the active employee or client associated with the bill. The selection in EVC Type defines if employees or clients are available in this field.

Enter or select the bill routing. The bill routing determines the client's mailing address used on the bill document.

This field is only available when the Client is selected in EVC Type.

When a bill is sent to an employee, an address is not displayed on the bill.

This field is required when the Receivable Account has a Project Receivable subsidiary type.

Enter or select the bill currency.

When the Receivable Account has a Project Receivable subsidiary type, the value defaults to the project currency and the field is read only.

When the Receivable Account does not have a Project Receivable subsidiary type, this defaults to the currency of the client or employee.

Displays the total of: the total credit + total tax amounts. This value, less the retainage amount, will be posted as the debit value to the Receivable Account. The Retainage amount will be posted as debit to the Retainage Account.

Select if this is a corrective entry to a previously posted bill. This allows you to enter the original bill number and bypass the duplicate bill number warning. If VAT is in use, the correction will also be posted to the VAT Detail table.

A required field that by default is set to the Document Date. This date can be changed to define a date other than the Document Date for which the currency conversion should be based.

The available dates are determined by the Financial Input Date Validation fields in Global Settings. For example, if the Days Before Current Date and Days After Current Date are both set to 3 and today's date is 5/31/2023, only 5/28/2023 - 6/3/2023 are available for selection from the calendar. Dates that fall outside of the validation range are unavailable.

Displays the currency code and name of the Source Company of the associated input document.

The currency exchange rate which will be used to convert from Document Currency to Source Company Currency unless a Force Rate is entered.

Displays the allowable percent for which the Initial Rate is capable of differing from a manually entered Force Rate.

Denotes that a Force Rate is to be applied on the document and upon selection enables the Force Rate field.

Enter or select the date of the supply of goods and services. This field is only available when the selected Source Company uses VAT as their tax system.

Enter or select the transaction date. This date is used when the transaction is posted to the general ledger and subsidiaries. The default is the Document Date.

Enter or select the company. The default is the Source Company.

Only the Source Company or active companies that are in an established intercompany relationship with the Source Company can be selected. Additionally, if a project is selected for the line item, only companies that are authorized to work on the project can be selected.

Enter or select the account. Only active accounts that belong to the selected company and match the following criteria can be selected:

• Accounts with an Asset account type and the subsidiary type set to None or Work in Progress and the posting type set to Non-Project.
• Accounts with an Asset account type and the subsidiary type set to Intercompany Work in Progress
• Accounts with an Expense account type and the posting type set to Non-Project.
• Accounts with a Liability account type and the subsidiary type set to None.
• Accounts with a Revenue account type.

Enter or select the organization. Only active organizations that belong to the company selected on the line item can be selected. Additionally, if a project is selected for the line item, only organizations that are authorized to work on the project can be selected.

Enter or select the project. This field is required when the selected line item Account has Non-Chargeable Task or a Work in Progress or an Intercompany Work in Progress subsidiary type.

When the line item Account has a Non-Chargeable Task, only projects with that allow Regular Expense can be selected.

Enter text to further describe financial information about the line item beyond the typical posting data. If no description is entered, the Financial Description entered in the General area is used. This description is available in financial reporting.