Project - Tasks Tab: Budgets
The Budgets view allows you to add organizations for budgeting as well as maintain budget values within budget categories. The view is divided into two panes including a row for each budgeted organization associated with the selected task in the Tasks grid and a budget categories pane with budget details.
Behavior of the Budgets view relies on project control settings such as Budget Method, Variance Level, Organization Variance Responsibility and Budget Category Variance Responsibility. For example, if Budget Method is Variance, budgeting is only allowed on variance tasks as defined by the Variance Level. If Budget Method is Detail, budgeting is only allowed on the lowest tasks. The Budgets view is blank when tasks are selected that do not allow budgeting. The variance settings affect which tasks, organizations and budget categories may be budgeted on the Budget tab. For more information, see Project Budgeting Overview.
The Budgets view is also closely tied with the Project Budgets and Earned value tabs. For more information, see Project - Budgets tab and Earned Value tab.
If the company and organization being budgeted are not currently authorized for the task, an authorization for that company and organization is automatically added to the Authorizations view with all of the options allowed.
Once a budgeted organization has been in a Final state, it can be deleted under certain circumstances if it has no associated transaction history. When there is a corresponding authorization, a message will display to confirm if it should also be deleted.
Screen Description
The budget view is presented in two panes. Use the Up-arrow and Down-arrow buttons to easily move between tasks.
The default columns are marked with an indicator ( 
). For information on how to display the optional columns, see Manage Columns.
Company and Organization Pane
Company and Organization Pane contains a row for company and organization budgeted for the selected tasks.
| Column | Description | |||
|---|---|---|---|---|
| Flag | Displays a flag if the line item was changed. | |||
|
Company |
Enter or select a company. Only the project company or active or pending active companies that are in an established intercompany relationship with the project company and are authorized for the Posting Group can be selected. If the project Budget Method is Variance and the Organization Variance Responsibility is One, the company will be set to the company of the variance task and may not be changed. If the project Budget Method is Detail and the Organization Variance Responsibility is One and the lowest task level is at the variance level, the company on the first row added beneath the task will be set to the company of the task and may not be changed. A company may be selected on subsequent rows. |
||
|
|
Organization |
Enter or select an organization. Only active or pending active organizations for the chosen company can be selected. If the project Budget Method is Variance and the Organization Variance Responsibility is One, the organization will be set to the organization of the variance task and may not be changed. If the project Budget Method is Detail and the Organization Variance Responsibility is One and the lowest task level is at the variance level, the organization on the first row added beneath the task will be set to the organization of the task and may not be changed. An organization may be selected on subsequent rows. |
||
| Manager |
Displays the manager assigned to the budgeted organization, i.e., budget manager. With Variance Budget Method, when an organization is added, the Manager comes from parent variance task and can be edited whether in Draft or Final state. Only active and pending active employees can be selected. With Detail Budget Method, when an organization is added, the Manager comes from responsible organization on variance task that its parent task belongs to, once the responsible organization exists. The Manager on the detailed budget organizations is read-only but may be modified on the Earned Value tab.
|
|||
|
Budget Effort |
Displays the total budget effort amount for the company and organization. |
|||
|
Budget Cost |
This read-only field is the sum of Budget Cost values in the right pane across budget categories for budgeted organizations. |
|||
| Budget Hours | This read-only field is the sum of Budget Hours values in the right pane across budget categories for budgeted organizations. | |||
Budget Category Pane
Budget Category pane displays each active budget category eligible to be budgeted. For more information, see the Budget Category Variance Responsibility field on Project - Info Tab.
| Column | Description | |
|---|---|---|
|
Budget Category |
Displays an active budget category that is eligible to be budgeted. For either Detail Budget Method, or Variance Budget Method, when the Budget Category Variance Responsibility is set to All, all active budget categories display and can be budgeted. If a budget was previously defined for a budget category that is now inactive, it will display for informational purposes but the budget may not be edited. For Detail Budget Method, if the project Budget Category Variance Responsibility is set to One, the budget category defined in Global Settings displays and can be budgeted. |
|
|
Budget Effort |
Allows entry of budget effort for each budget category. |
|
|
Initial Budget Effort | Displays the budget value existing in Final when the tab was initially loaded. It does not reflect any changes made in the Budget Effort column. |
|
Budget Cost |
Allows entry of budget cost for each budget category on an organization. |
|
|
Initial Budget Cost |
This read-only field displays the budget cost from final for each budget category. |
|
| Budget Hours |
Allows entry of budget hours for each budget category on an organization. |
|
| Initial Budget Hours | This read-only field displays the budget hours from final for each budget category. | |
Maintain Budgets
Use the following information and steps to manage the budgets assigned to tasks.
- Add: Highlight the task and click the Add
button. A new row is added. Enter the Company and Organization to be budgeted in the Company and Organization pane, and enter the Budget Effort values in the Budget Category pane. - Delete: Highlight the task and the budgets to be removed. Click the Delete
button. The selected rows are removed from the budgets view. - Modify: Highlight the task and the budgets to be modified. Edit the Budget Effort values in the Budget Category pane as needed.