Project Detail Adjustment - Screen Description

Project Detail Adjustment screen allows you to make adjustments to transactions while working from the project system point of view. Search criteria allow for filtering the existing transactions. An adjustment made to a transaction from Project Detail Adjustment also updates the financial and billing system.

General

In the General area, enter project information.

Req'd Field Description
Source Company Displays the company associated with the project selected.
  Suffix

Enter or select any active input document suffix that is available for the current document type. This can be used in reports to select or sort documents.
  Posting Date Enter or select the posting date. This date is used to associate the document with a posting period. The posting date must allow this document type as an input and its posting period must be in an Open or Pending Close stage.
Document Number Enter a unique document number to identify this document.
  Document Date Enter or select the document date. The default is the current date.

The available dates are determined by the Financial Input Date Validation fields in Global Settings. For example, if the Days Before Current Date and Days After Current Date are both set to 3 and today's date is 5/31/2023, only 5/28/2023 - 6/3/2023 are available for selection from the calendar. Dates that fall outside of the validation range are unavailable.
Project Enter or select the project. The selected project is used to set the scope for transactions. Only active projects are available.
Currency Displays the currency associated with the project selected.

The default columns are marked with an indicator ( ). For information on how to display the optional columns, see Manage Columns.

Transactions

In the transactions area, enter restrictions for the selected project.

Req'd Field Description
Restrictions

The following restrictions are required:

  • From Posting Date: Enter the start date for the posting period.
  • To Posting Date: Enter the end date for the posting period.
  • From Transaction Date: Enter the start date for the transactions required.
  • To Transaction Date: Enter the end date for the transactions required.

For a list of the optional restrictions, see ClosedOptional Restrictions.

The following Optional Restrictions are available:

  • Account
  • Company
  • Cost Basis
  • Document Date
  • Document Number
  • Document Type
  • Effort Basis
  • Employee / Vendor / Client
  • Equipment
  • EVC Type
  • Fee Type
  • Labor / Expense
  • Organization
  • Task
  • Unit
  Flag Displays for a line item that has been changed.
  Available Quantity Displays the available quantity of the project detail adjustment transaction for the restrictions entered.
  Available Cost Displays the available cost for the project detail adjustment transaction.
  Results

Displays if the row was from the latest or a previous search. New rows display as Current Results and the rows from previous searches display as Previous Results.
  Project Displays the project you have selected.
  Task Displays the task associated with the project selected.
  Transaction Date Displays the date of the transaction for the project selected.
  Company Displays the Source Company associated with the project you selected.
  Organization Displays the organization associated with the project selected.
  Employee / Vendor Displays the employee / vendor.
  Hours Type Indicates the type of the hours for the transfer. This only applies to Labor transactions. This influences the cost of the To side of the transfer and can only hold active Hours Type.
  Billable Indicates if the transaction is billable. This defaults to billable and is unchecked if a non-chargeable task is selected.
  Labor / Expense Indicates if the selected items has Labor Units or Expense Units.
  Quantity Displays the quantity of the transaction. The Quantity value is the same as the project detail where the ID matches the item ID. Not all Quantities may be available for adjustment.
  Original Cost Displays the initial cost of the transaction. Original Cost value is the same where the Project Detail ID matches the item ID.
  Current Write-off Quantity Displays the write-off quantity that has been transferred from the original quantity, not including the write-off added. This is the sum of the negative write-off quantities from project detail records matching on the item ID with the selected transaction * (-1).
  Hold Cost Hold Cost displays all the quantity that has been held from the original quantity, including from previous transactions. Hold Cost is Hold Quantity from the Bill Item Summary where the Bill Item matches the Project Detail Bill item ID.
  Current Write-off Cost Current Write-off Cost displays the write-off Cost PC that has been transferred from the original Cost PC, not including the write-off added in this document. This is the sum of the negative write-off Cost PC from project detail records matching on the item ID with the selected transaction * (-1).

For a list of the optional fields, see ClosedOptional Fields.

The following Optional Fields are available:

  • Account
  • Activity Type
  • Available Effort
  • Bill Cost PC
  • Bill Quantity
  • Cost Basis
  • Current Transfer Cost
  • Current Transfer Quantity
  • Current Write-off Effort
  • Document Date
  • Document Number
  • Document Source
  • Document Type
  • Effort Basis
  • Effort Multiplier
  • Effort Rate
  • Equipment
  • Expense Report Category
  • Hold Quantity
  • Initial Available Effort
  • Initial Available Quantity
  • Labor Bill Class
  • Overtime
  • Premium Effort Multiplier
  • Project Description
  • Transfer Date
  • Unit

Line Items

The Line Items section contains a list of transactions that can be adjusted. Items are populated based on the Through Transaction Date and Through Posting Date used to generate the Project Detail Adjustment. And, when invoked by clicking on a backup item in the Draft pane, will include items matching the selected item. Items cannot be manually added to the list. Items are changed in the list by selecting a transaction type available from the context tab. You can select the Show All Transactions button on the Transactions tab at the top of the Line Items section to reload all transactions in the grid from a hyperlink filtered state.

Any original attachments for the selected items on the adjustment are also available for viewing by the user. For more information, seeFor more information, see Attachments.

See How To Generate Project Detail Transaction Adjustments for information on selecting and adjusting transactions.

Adjustments and History Inquiries

If the split pane is not displayed, click the expand button in the middle of the screen at the bottom of the Transactions area. In the split pane area, you can toggle between two views, Adjustments or History.

Adjustments

The Adjustments grid displays the details of the adjustments made on the selected transactions in the current session.

 

Note: A pencil icon displays after a change has been made to a field in the Adjustments grid.
Req'd Field Description
  Adjustment Type Displays the type of adjustment. The selections are Transfer and Write-off.
  Quantity Displays the adjusted Quantity.
  Cost Displays the adjusted Cost.
  Write-off Quantity Displays the adjusted Write-off Quantity.
  Write-off Cost Displays the adjusted Write-off Cost.
  Project Displays the adjusted Project.
  Task Displays the adjusted Task.
  Company Displays the adjusted Company.
  Organization Displays the adjusted Organization.
  Account Displays the adjusted Account.
  Activity Type Displays the adjusted Activity Type.
Hours Type Displays the adjusted Hours Type. This applies for Labor transactions only.
  Labor Bill Class Displays the adjusted Labor Bill Class.

History

The History grid displays historical information that has been carried out on the selected transactions in the current session.

 

Note: A pencil icon displays after a change has been made to a field in the History grid.
Req'd Field Description
  Cost Basis Displays the Cost Basis.
  Detail Quantity Displays the Detail Quantity
  Cost Displays the Cost.
  Write-off Quantity Displays the Write-off Quantity.
  Write-off Cost Displays the Write-off Cost.
  Project Displays the Project.
  Task Displays the Task.
  Company Displays the Company.
  Organization Displays the Organization.
  Billable Indicates if the transaction is billable. This defaults to billable and is unchecked if a non-chargeable task is selected.
  Labor / Expense Displays the Labor Units or Expense Units.
  Hours Type Displays the Hours Type. This applies for Labor transactions only.

Totals

In the totals area, the total transfer effort and total write-off effort display.

Req'd Field Description
Transfer Effort This is the sum of all transfer effort for all adjustments.
Write-off Effort This is the sum of all write-off effort for all adjustments.