Employee Posting Group

The Employee Posting Group screen allows you to add and define employee posting groups. Employee posting groups are used to determine which account labor transactions are posted to during the timesheet input and labor adjustment processes. Each group can contain account information for multiple companies, and the accounts associated with a group are organized by company. When an employee is assigned to an employee posting group that only contains information for one company, the employee can only post time to that company and is unable to post intercompany transactions.

General

In the General area, enter employee map information.

Field Description
Code Enter a unique alphanumeric key to identify the document. Once a code has been entered and the document has been submitted to final, it typically cannot be changed.
Name Enter a name to describe the document. The name does not have to be unique.
  Status

Select the status of the document.

Companies

In the Companies area, enter the company and account information. For more information about account setup, see Account

  Field Description
Company Enter or select a company. The company determines which accounts are available for selection.
Regular Chargeable Debit Account

Enter or select the default debit account to use when an employee in the employee posting group charges regular time to a chargeable project. Only an account with a labor posting type can be selected.
Regular Non-Chargeable Debit Account

Enter or select the default debit account to use when an employee in the employee posting group charges regular time to a non-chargeable project. Only an account with a labor posting type can be selected.
Regular Credit Account

Enter or select the default credit account to use when an employee in the employee posting group charges regular time. Only the following accounts can be selected:

  • An Asset account type with no subsidiary type and a Non-project posting type.
  • A Liability account type with no subsidiary type.
  • An Expense account type with a Non-project posting type.
Overtime Chargeable Debit Account

Enter or select the default debit account to use when an employee in the employee posting group charges overtime to a chargeable project. Only an account with a labor posting type can be selected.
Overtime Non-Chargeable Debit Account

Enter or select the default debit account to use when an employee in the employee posting group charges overtime to a non-chargeable project. Only an account with a labor posting type can be selected.
Overtime Credit Account

Enter or select the default credit account to use when an employee in the employee posting group charges overtime. Only the following accounts can be selected:

  • An Asset account type with no subsidiary type and a Non-project posting type.
  • A Liability account type with no subsidiary type.
  • An Expense account type with a Non-project posting type.
  Expense Report Credit Account Enter or select the default credit account to use when an expense report with employee units or expenses is posted for the employee. Only liability type accounts with an accounts payable subsidiary type can be selected.
  Status

Select the status of the document.
Chargeables

This area allows you to override the regular and overtime debit accounts used for time charged to a chargeable project when you select a specific hours type. This area is only visible when a company is displayed in Detail view.

  • Hours Type: Enter or select an hours type.
  • Regular Debit Account: Enter or select the debit account to use when an employee in the employee posting group charges regular time with the selected hours type to a chargeable project. Only an account with a labor posting type can be selected.
  • Overtime Debit Account: Enter or select the debit account to use when an employee in the employee posting group charges overtime with the selected hours type to a chargeable project. Only an account with a labor posting type can be selected.
Non-Chargeables

This area allows you to override the regular and overtime debit accounts used for time charged to a non-chargeable project when you select a specific fee type and hours type combination. This area is only visible when a company is displayed in Detail view.

  • Fee Type: Enter or select a fee type.
  • Hours Type: Enter or select an hours type.
  • Regular Debit Account: Enter or select the debit account to use when an employee in the employee posting group charges regular time with the selected fee type and hours type combination to a non-chargeable project. Only an account with a labor posting type can be selected.
  • Overtime Debit Account: Enter or select the debit account to use when an employee in the employee posting group charges overtime with the selected fee type and hours type combination to a non-chargeable project. Only an account with a labor posting type can be selected.