Deposit Assistant

The Deposit Assistant dialog box allows you to search for accounts receivable instances being paid by an employee or client, apply a payment to each instance, and add them as line items on a deposit. This is available from the Deposit screen once a Bank Account has been selected.

The Deposit Assistant contains two working areas. In the Outstanding items area, you can search for outstanding accounts receivable instances and populate returned instances into the Outstanding Items list. For each instance in the list you can enter the amount to be paid for the instance. The search can be repeated, with each search replacing the current contents of the outstanding items list. Any instances that are being paid should be moved to the Applied Payments area. Items in the Applied Payments will be used to create line items in the Deposit when the dialog box is closed.

How To Use The Deposit Assistant

From the Deposit screen, click the Deposit Assistant button.
The Deposit Assistant is displayed.
In the Outstanding Items area, enter any restrictions that should be used to limit the receivable summary instances returned by the search. For more information on how to enter restrictions, see Restrictions.
Click the Run button.
A list of accounts receivable instances that match the Currency of the deposit and any entered restrictions are displayed. The search results will exclude any receivable summary instances that exist in the Deposit Line Items or the Applied Payment list. Each search replaces the current contents of the Outstanding Items list.
Review the Outstanding Items list instances and update the Applied, Check Number, and Check Date values, as needed.
Select one or more line items from the Outstanding Items list and then click the Move button on the context tab.

The selected line items are removed from the Outstanding Items list and moved to the Applied Payments list.
Review the Applied Payments list instances and update the Applied, Check Number, and Check Date values, as needed. To remove an instance from this list, select the line item and then click the Remove button on the context tab. Removed items are not added back to the Outstanding Items list.
Click OK.
The instances in the Applied Payments area are used to create deposit line items. The Applied, Check Number, Check Date, and accounts receivable instance values from the Applied Payments list are used to populate the line item values. The Deposit Assistant is closed.

Screen Description

Outstanding Items

The Outstanding Items list includes the search results of outstanding accounts receivable instances, which are typically bills. Returned instances are limited to those that match the currency of the deposit, as well as any restrictions. For more information on restrictions, see Restrictions. For a list of available column descriptions, see Outstanding Items Column Description.

Outstanding Items Column Description

Field		Description
	Receivable Summary	Displays the accounts receivable instance. This is typically a bill.
	Document Number	Displays the internal number used to identify the document.
	Document Date	Displays the document date.
	EVC Type	Displays if the instance is for an Employee or Client.
	Employee / Client	Displays the employee or client associated with the instance.
	Project	Displays the project associated with the instance.
	Bill Term	Displays the bill term for the instance.
	Balance Amount	Displays the remaining balance (Debit - Credit) on the accounts receivable instance.
	Applied Amount	Enter the amount paid against the selected instance.
	Check Number	Enter the employee or client's check number.
	Check Date	Enter the date of the employee or client's check.

Applied Payments

The Applied Payments list contains a list of all of the accounts receivable instances that have been selected from the Outstanding Items list. Instances in the Applied Payments List are not removed if the Outstanding Item list search is performed. Instances will be added to the Deposit Line Items when the user clicks OK. For a list of available column descriptions, see Applied Payments Column Description.

Applied Payments Column Description

Field		Description
	Receivable Summary	Displays the accounts receivable instance. This is typically a bill.
	Document Number	Displays the internal number used to identify the document.
	Document Date	Displays the document date.
	EVC Type	Displays if the instance is for an Employee or Client.
	Employee / Client	Displays the employee or client associated with the instance.
	Project	Displays the project associated with the instance.
	Bill Term	Displays the bill term for the instance.
	Balance Amount	Displays the remaining balance (Debit - Credit) on the accounts receivable instance.
	Applied Amount	Enter the amount paid against the selected instance.
	Check Number	Enter the employee or client's check number.
	Check Date	Enter the date of the employee or client's check.