Employee Expense Report - Bill Backup

Additional
Information

The Employee Expense Report - Bill Backup report is an expense report for Billing Backup that allows users to define backup criteria. Expense Report is a Backup Type on the Bill Backup Style. If selected, Expense Report lines are created during the Prebill and Final Bill Initialization processes. Expense Report Bill Backup Reports are automatically generated based on the backup lines created by these processes and available on the Prebill or Final Bill Backup.

The Employee, Expense Report, Project (from the Project Bill Code), Expense Report Dates, Posting Date and Client (from the Bill Term Client Code) display for the Employee Expense Report Bill Backup Report on the header of each page. Additional header information is displayed based upon the Backup Level selections on the Bill Backup Style associated with the Project and Bill Term. For example, Bill Task is displayed if Backup Level is Backup Task, Cover Task or Task.

Sections are divided into Transaction Details and Adjustment Details, if applicable, for the employee listed on the report. Audit trail information may also be provided. Sample Report.

Transaction Details

The transaction details area displays the following columns.

Field	Description
Sequence	Displays the line item's sequential number from the Expense report and originating line.
Date	Displays the transaction date.
Category	Display the expense category name.
Project	Displays the project code when project code changes.
Task	Displays the task hierarchy code.
Location	Displays the location code associated with each project.
Receipt	Displays the receipt number of the expense transaction code.
Currency	Displays the currency code of the expense transaction code.
Quantity	Displays the quantity when expense type = employee unit or company unit. This is blank when the number of units is zero (0).
Amount	Displays the amount when expense type = employee or company expense. Reimbursement Amount displays when expense type = employee unit or company unit.
Total	Displays the sum of the amount column across all expense transaction codes.
Net Amount	Displays the amount calculated before taxes.
Total Amount	Displays the total of all the amounts entered in the Transaction Details area.

VAT Detail

The VAT detail columns will display below Transaction Details only if VAT exists for the transaction. The following columns display for VAT transactions.

Field	Description
Pre Tax	Displays the pre tax amount from the Expense report transaction.
Tax Code	Displays the tax code from the Expense report transaction.
%	Displays the tax percentage, to two (2) decimal places, from the Expense report transaction.
Tax	Displays the tax amount from the Expense report transaction.

Project Descriptions display under the Transaction Details and VAT Detail areas. These will only display if a project description exists for the transaction. The project description displays on its own line under the category column and extends to the currency column. Text wrap is available for project descriptions if needed.

Show Lines

The Employee Expense Report Bill Backup Report displays information based on the Show Lines selected on the Bill Backup Style for the Backup Type Expense Report. If Backup Level is Bill, Cover Task, Backup Task or Task, the project and task line items appear in bold for bill backup.

The following rules apply:

Selecting Show Lines All displays the original employee expense report, displaying all lines entered on the report.
Selecting Show Lines Project displays only expense report detail for the project code that is billed. This may include multiple lines of task detail if the employee charged to multiple WBS on the project. All other projects expense on the expense report are lumped together in one single row and display as Other under the receipt column. These other expenses are included in the total amount.
Selecting Show Lines Bill displays expense detail for the project bill term that is billed. This may include multiple lines of task detail if the employee charged to multiple WBS on the project bill term. All other expense not on the project bill term are lumped together in one single row and display as Other under the receipt column. These other expenses are included in the total amount.
Selecting Show Lines Single Task displays expense detail for each distinct task for the project bill term that is billed. The Bill Backup process determines which task the backup is for. All other expense not related to the task are lumped together in one single row and display as Other under the receipt column. These other expenses are included in the total amount.

Note: There is only one task listed when Show Lines Single Task is selected and the task must be for the bill term that is billed.

Adjustment Details

The Bill Backup Style allows you to specify if you want Expense Report Backup Reports to be created for Adjustments. The Employee Expense Report Bill Backup Report displays adjustment lines in the adjustment detail section of the report if Show Adjustments has been selected for a Backup Type of Expense Report on the Bill Backup Style.

Note: For Bill Backup, adjustments only produces backup when the Project and Task properties have changed.

Adjustment lines display that belong to the Expense Report and are based on the backup level in use.