All Assignments
The All Assignments dialog box allows you to view all of an employee's assignments. This includes all assignments for the time period selected on the main screen for the current, displayed project and all other projects that are in a final state. This dialog box is not available when you view the resource plan in Published or Baseline view.
The dialog box is divided into two panes that display tasks and hours. The Task pane provides information about the Project, Task, Project Manager, and Task Manager. In addition, you can view any comments or descriptions. The Hours section displays a time-phased list of assignments for the same time periods as was displayed on the main screen.
- To access the All Assignments dialog box from the Project - Resources Tab or Project Progress - Resources Tab, select an employee, click the right mouse button, and then select the View All Assignments option.
Review an Employee's Assignments
From the dialog box, you can view the following information:
- Allocation: If the employee is over allocated for a time period, a red, up arrow (
) is displayed to the right of all assignment and total values for the column. - Tentative Assignments: Tentative assignments are displayed with a dash (
) to the right of an assignment value. Due to the different timescale views, a cell could contain tentative and non-tentative assignments; cells with a combination of assignments display with a broken dash (
) to the right of the assignment value. A tentative indicator does not display for the Total row. - Exceptions: If the employee has any exceptions that reduce their normal work capacity (for example, vacation days or holidays), a calendar row displays above all of the projects and assignments.
- Totals: The Total row, which is located at the bottom of the list, displays the sum of the assignments for each column.
- Remaining Availability: The Remaining Availability row, which is located at the bottom of the list, displays the employee’s availability for the time period. If the employee is over allocated the value is negative.