Collection Note Request

The Collection Note Request screen allows you to query outstanding Bills that have not been paid. Based on the user entered restrictions, the request returns results which, if not removed, will have Collection Note documents generated when the request is submitted.

General

In the General area, enter general information about the collection note request.

  Field Description
Document Number Enter a unique number to identify the collection note request.
Document Date Enter or select the collection note request date. The default is the current date.
Aging Date

Enter date that is used to create Aging Buckets in the inquiry and that is not used to restrict data.
  Description Enter optional text to describe the nature of the request beyond the typical posting data.

Bills

Restrictions

The Billsarea allows you to search for and review all project and project transactions for inclusion in the prebill. Returned instances are limited to those that match the any entered restrictions. The default restrictions are: Aging Criteria,Company , Bill Client, Project, and Days Old.

 

Note: Aging Criteria and Days Old restrictions work together to determine which Bills to return. For example, if you want to pull in Bills that are 30 days outstanding past the due date or past the document date of the Bill, you would need to specify which criteria to base the Days Old on.

For a list of the optional restrictions, see Closed Collection Note Request Optional Restrictions. For more information on how to use restrictions, see Restrictions.

The following optional restrictions are available:

  • Account
  • Bill Balance
  • Bill Number
  • Biller
  • Collection Group
  • Due Date
  • Organization
  • Project Administrator
  • Project Company
  • Project Director
  • Project Manager
  • Project Organization

Results

Click the Run button to initially present or update the results grid with new results marking them as Current Results. Any additional runs will mark the existing results as Previous Results. The default columns presented are: Bill Client, Project, Bill Number, Bill Amount, Bill Balance, andDays Old. Additional columns are also available.

For a list of the optional columns, see Closed Collection Note Request Optional Columns.

  • Account
  • Biller
  • Bill Date
  • Collection Group
  • Company
  • Currency
  • Deposit Amount
  • Due Date
  • Organization
  • Project Administrator Code
  • Project Administrator Name
  • Project Client Code
  • Project Client Name
  • Project Company Code
  • Project Company Name
  • Project Contract Code
  • Project Contract Name
  • Project Director
  • Project Manager
  • Project Organization Code
  • Project Organization Name
  • Results

Any records for which a Collections Note is not desired can be removed from the results grid by selecting the row(s) and clicking the Remove button presented on the on the descending tab. Rows can be removed by selecting multiple rows or an individual row. Submission of the request generates new Collection Note documents for the remaining line items.